The Buy2Pay Supplier Portal is the system within Buy2Pay for storing supplier profile information and requesting new suppliers. Visit Harvard Strategic Procurement’s Buy2Pay Supplier Portal Resources or Buy2Pay homepage for quick reference guides, online training, and support resources for using the portal. 

The Supplier Portal Registration Outreach email template is available for FAS Administrators to send to prospective suppliers. This email explains the supplier portal registration process and provides step-by-step self-service registration instructions for suppliers. For supplier set-up or general portal support, visit Harvard Strategic Procurement’s Buy2Pay Support webpage or contact: ap_supplieronboarding@harvard.edu or (617) 495-8500, option 3.

If you or someone in your department requires access to the supplier portal, your departmental Authorized Requestor must complete a Harvard Financial Systems access request form and return to appsec@fas.harvard.edu. Please note: per FAS restrictions, a Buy2Pay user may not hold the Supplier Portal, Requestor, and Level 1 approver roles at the same time.

If your supplier is an international individual / foreign national and they will be working in the United States, the supplier will need to complete additional tax documentation through Sprintax Calculus. Sprintax Calculus is a separate system that is initiated by the Buy2Pay Supplier invitation. Visit the International Payee Tax Compliance page for more information on tax determination process, detailed instructions about processing payments for foreign suppliers and to request support. More information about specific supplier types can be found on Strategic Procurement's Supplier Types Guidance page.

Supplier Portal Job Aids and Quick Reference Guides
 

• FAS General Information
  • Buy2Pay Supplier Portal Fact Sheet
  • Buy2Pay Supplier Portal FAQs

• FAS Resources for Supplier Portal Requesters
  • Buy2Pay Supplier Portal End User Guide
  • Supplier Portal Registration Summary Grid – describes the information needed to register all supplier types
  • Setting Supplier Portal Notifications
     
• Step-by-Step Supplier Set-up Instructions (by supplier type)
  • Invite a Supplier
  • Request a US Harvard Student
  • Request a Temporary Individual Supplier
  • Request a Foreign Supplier with no entry to the US
  • Request a Foreign Supplier with entry to the US 
  • Request a Business Expense Reimbursement (BER) Supplier
  • Proxy Registration (White Glove) for a US Supplier
  • Proxy Registration (White Glove) for a non-US Supplier
     
• FAS Resources for Suppliers Self-Registering
  • Company Self-Guided Registration Instructions (Online PDF)
  • Non-US Individual Self-Guided Registration Instructions (Online PDF)
  • US Individual Self-Guided Registration Instructions (Online PDF)