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FAS-HUIT Project Review Board (PRB)

What is the Project Review Board (PRB)?
What criteria must a project meet for PRB consideration?
How do I submit a project proposal to the PRB?
What is the PRB Committee structure?
How does the PRB make funding decisions?
PRB Committee Membership
 

What is the Project Review Board?
 

The Project Review Board (PRB) is chaired by the FAS Associate Dean for Administrative Operations and is comprised of senior administrators from FAS and HUIT.   The Board is charged with assessing and allocating technology investments for the FAS.  Four staff-led IT prioritization committees plus a steering committee review and submit proposals to the PRB.  The process consists of a semiannual review of proposals seeking funding each fall and spring, as well as an annual meeting to review completion reports from recently implemented projects.

What criteria must a project meet for PRB consideration?
 

Projects must meet the following criteria to qualify for PRB approval:

  • Support FAS administrative, academic, or research processes
  • Define a planned set of interrelated IT tasks to be executed over a fixed period and within certain cost and other limitations to achieve a particular aim or benefit
  • Propose a technology solution that will either be used by several FAS departments or units, or a solution that will benefit a broad cross-section of the FAS community
  • Include sponsorship by a core-funded FAS department or unit
  • Create new capabilities or functionality, including major upgrades of existing software
  • Comply with HUIT technical architecture, security, accessibility, quality, and readiness standards
  • Have a total cost of $25K or more
  • Not constitute an on-going operating cost

How do I submit a project proposal to the PRB?
 

The PRB reviews project proposals that are reviewed, prioritized and submitted by the four IT Prioritization Committees on a semi-annual basis. Visit the PRB Process page to learn more about how to submit a project proposal to the relevant Prioritization Committee. 

What is the PRB Committee structure?
 

Like the PRB, the four staff-led IT Prioritization Committees draw their membership from across FAS and include both technical experts and financial and administrative leaders:

  • Administrative Systems Advisory Group (ASAG)
  • Athletics IT Committee
  • College IT Prioritization Committee (CITPC)
  • FAS Committee on Teaching, Learning, and Research IT (TLR)

PRB Prioritization Committees

 

The prioritization committees review each proposal for impact, urgency, alignment with the FAS mission and business goals, potential for success, and degree of engagement with relevant academic or administrative stakeholder groups.  The committees prioritize the proposals and refer them to the PRB Steering Committee, which in turn determines which to submit for the upcoming PRB funding cycle.  The Steering Committee may also bring forward proposals that have broad FAS benefit or that fall outside the scope of any of the four referring committees.

How does the PRB make funding decisions?
 

In December and May, project sponsors present their proposals to the PRB.  The Board reviews and prioritizes the proposals based on business impact and risk of deferral, and subsequently recommends them for approval, funding, or deferral.  The Board may also stipulate conditions or suggest other resources to support a given project. 

PRB Funding Cycle

PRB Committee Membership

FAS-HUIT Project Review Board (PRB)

 

Name

Title

Department

1​

Mary Ann Bradley​

Associate Dean for Administrative Operations​

Admin Ops​

2​

Klara Jelinkova​

FAS Chief Information Officer, Vice President and University Chief Information Officer​

HUIT​

3​

Shams Ahmed​

Director of Enterprise Student Systems​

HUIT​

4

Tiffany Ashtoncourt*

Project and Change Manager

Admin Ops

5​

Maureen Berry*​

Director of Project and Change Management​

Admin Ops​

6​

Katherine Gates​

FAS Dean of Administration and Finance - Chief of Staff

A & F Dean's Office​

7​

Heather Lantz​

Senior Director, Technology Strategy and Planning

HUIT​

8​

Gerrie Mahoney​

Senior Associate Director of Athletics​

Athletics​

9

Annie Rota

Director, Academic Technology Group

HUIT

10​

Jason Shaffner​

Associate Vice President, Administrative Technology Services

HUIT​

11

David Sobel*

Associate Director of FAS Technology Strategy and Planning

HUIT​

12​

Sheila Thimba​

Dean for Administration and Finance​

College​

13

Vacant

FAS Chief Financial Officer

FAS Finance

 

* non-voting