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Current Projects

Current FAS Administrative Projects

Buy2Pay

Overview

The Buy2Pay (B2P) project, co-directed by Strategic Procurement and HUIT, was launched in order to redesign and improve our buying and paying experience.  The goal is to implement a single platform that simplifies, streamlines, and removes guesswork across the shopping experience.  The B2P project is founded upon a strong collaborative partnership with FAD, HUIT and the Tubs to implement a solution that makes it easier for end users, and meet the varied requirements of the Schools/Tubs across the University. 

Timeline

The project will officially kick off in July 2018 with an anticipated phased rollout in FY20.

The first module to go-live in the new Buy2Pay system is the Supplier Portal which allows new suppliers to self-register in Harvard’s procurement system and facilitates the implementation of future modules of Buy2Pay. The Supplier Portal will go live on June 3, 2019. Training for FAS community members on the TSM will be offered in May and June 2019. 

FAS Resources

Central Procurement Project Resources

Contingent Workforce

Overview

Harvard is adopting a new business model when seeking to hire contingent workers or “temps” (i.e., professional / technical and hourly administrative workers, out-of-state payroll workers).  Also, the University is entering a new business partnership with Yoh, a vendor-neutral managed service provider (MSP) that will manage the spend on the University’s behalf.  Lastly, the University is implementing a new vendor management system (or VMS) which will be used by Harvard managers, the MSP, suppliers and contingent workers.

Timeline

This project will be rolled out in phases as follows:

  • Phase 1 / Spring 2018:  HBS, HMS, HUIT, and SEAS
  • Phase 2 / Spring 2019:  DCE, Athletics
  • Phase 3 / Spring 2021: Remaining FAS departments

Intended Audience

All Harvard managers who requisition contingent workers. The following categories of contingent workers are included in Phase 1 of the project:

  • Agency Recruited Workers: Employees provided by staffing agencies
  • Out-of-State Employees: Workers that are working out of state for Harvard as temporary contingent workers

Resources

Contingent Workforce Project website

15-minute program overview (HarvardKey protected)

FileShare / OneDrive

Overview

 

The File Share Project is a university-wide initiative that will modernize file storage, sharing and collaboration. The project objective is to migrate user personal files from network-based disk storage (typically the U: drive) into Microsoft O365 OneDrive service, a cloud-based file storage solution.

The File Share project also promotes the adoption of OneDrive for individual file storage. OneDrive provides a place in the cloud where you can store, share, and work collaboratively with others on your individual files. Your files can be accessed online through any web browser on any device, or through the OneDrive app for your desktop, which has a similar look and feel to your current network drive file explorer view.  

 

What stays the same?

  • Access to your individual electronic files
  • Department network-based file storage systems

What's new?

  • 24/7 access to your individual electronic files in the cloud using O365 OneDrive
  • collaborative document editing and sharing
  • individual network-based file storage will be decomissioned following migration of files to O365 OneDrive

Intended Audience

Any Harvard University personnel (e.g., staff, faculty, research assistants) who have files on a network based individual file storage (e.g. U:drive) will have their files migrated to their personal OneDrive.

All FAS personnel may elect to adopt OneDrive as a file storage solution. Access OneDrive on the Microsoft OneDrive Service portal at https://mso.harvard.edu or via a desktop client which will appear as a folder in your current file explorer view (finder for Mac) for computers with the OneDrive app installed.  See the How to Configure OneDrive Next Generation Sync Client (PC/Windows) and Mac OneDrive Self-Service install and configuration user guide (Mac) knowledge base articles for more information on the OneDrive desktop application.

Timeline

Fall 2019 through Summer/Fall 20120

Resources

Position Tracking & Reporting

Overview

The Position Tracking and Reporting (PT&R) project was formed by a need from both Human Resource (HR) and Financial administrators throughout the University to be able to obtain meaningful information regarding the University's workforce. The outcome is to streamline and supplement existing position management practices and to provide methods to consistently analyze data to support informed decisions about University workforce and financial resources.

Timeline

Position Tracking in all systems is targeted for completion at the end of FY’20 and retro-costing by the end of FY'21.

Intended Audience

All University staff who are responsible for workforce and financial resources.

Resources

Position Tracking and Reporting - FAS Impact Assessment
Aurora Knowledge Center: Postition Tracking and Reporting
Position Tracking and Reporting Fact Sheet
Position Tracking and Reporting Overview Presentation